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Blacktown TOP Inc uses the Moodle educational platform, and Vimeo video hosting.
Documents (Hard copy records)
Access to documents held by Blacktown TOP Inc is only available to our Program Co-ordinator.
Offender signed ‘Guidelines’ Forms, completed assignments (hardcopies), and related papers (e.g., medical certificates) are retained in the Program Co-ordinator’s office. Where possible, offenders’ papers are forwarded to the Courts or related tribunals (this includes Court documentation, signed ‘Guidelines’ forms, completed assignments, and related papers, e.g., medical certificates).
If documents relating to completion of the program are not able to be forwarded to the Courts or related tribunals, they are retained and disposed (shredded) after a period of retention not longer than 5 years.
Papers relating to non-commencement, part-completion, etc., are retained by the Program Co-ordinator, and disposed (shredded) after a period of retention not longer than 5 years.
Documents relating to offenders who attend under the Transport for NSW Increased Traffic Offender Penalties program – whether they complete the program or not – are retained by the Program Co-ordinator and disposed (shredded) after a period of retention not longer than 5 years.
Electronic (Soft copy records)
Access to electronic records created by Blacktown TOP Inc is only available to our Program Co-ordinator.
Offender records (softcopies) are kept by the Program Co-ordinator and are retained permanently.
An offender is able to request a summary report of their own details held as electronic records, upon request through the Program Co-ordinator (e.g., for a certificate indicating past attendance and completion of the program, or for any further judicial proceeding or for driver licence administration purposes).
Under Public Health Orders relating to contact tracing during the SARS-CoV-2 (COVID-19) pandemic, NSW Health and NSW Police may request relevant offender details. A record of such requests is retained by the Program Co-ordinator.